Assistant, Field Administration

NES Fircroft is a leading global technical recruitment company providing professional contract and permanent staff to a diverse worldwide client base within the oil & gas industry.
Job Title: Assistant, Field Administration
Location: North Vancouver, BC
Length: 6 Month Contract
Rotation: Mon-Fri 7.5 hours a day
Description:
Responsibilities will include but not be limited to:

• Maintain the front reception desk, greet guests, answer inquiries and forward to appropriate office contact.
• Administer typical reception duties, such as arranging couriers, sending faxes, opening and distributing mail, etc.
• Distribute and maintain electronic emails related to Visitor and Contractor Lists and Duty On-Call schedule.
• Add all employees schedule for the year into Teams Shift and keep track of vacation days for the site. 
• Maintain safety work permit records; 
• Maintain site safety orientation database.
• Perform minor financial administration tasks such as statement reconciliations, review taxi/hotel slips/invoices, new vendor setup, and procurement activities.
• Maintain PPE cabinet and distribute to visitors.
• Record minutes taking for meetings and variances from Safety meetings and distribute to the correct department.
• Maintain department files including on call lists, staff directories, etc.
• Coordinate office services, such as catering, and office equipment maintenance, birthday cakes etc.
• Maintain and order office and coffee supplies.
• Coordinate and book meeting rooms.
• Maintain Admin binder documentation.
• Organize Iron Mountain documentation and delivery to storage.
• Assist and minute take for the fundraiser. Assist with the planning and contacting customers for auction items. 
• Support Ops team with data entry into traffic for unloading and loadout of trucks
• Updating rail and vessel spreadsheets.
• Unload and mark out Sulphur and Agri rail on site.
• Assist Ops Managers with training for foremen and supers, maintain records.
• Support employees to get the correct paperwork to order prescription eyewear from eye safe.
• Support supervisor as required.
• Provide backup administrative support for vacation/sick relief as needed.
• Continually seek opportunities to improve efficiency & productivity of processes or systems.
• Other projects as directed by the supervisors; and
• Participate and support an equitable, diverse, and inclusive workplace.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.