Administrative Assistant
BH-307716
Posted: 01/07/2025
- tbd
- United States Ohio Oregon
- Contract
-
Oil & Gas
Key Responsibilities:
• Oversee and manage the site FRC (Flame-Resistant Clothing) program, including:
o Inventory control and stock management
o Ordering supplies and garments
o Tracking items for employee exits, billing, and location updates
o Coordinating drop-off locations
• Provide administrative support across the refinery and serve as back-up coverage for other administrative roles as needed
• Participate in meetings and assist with project coordination
General Duties:
• Offer day-to-day administrative support to department staff and contractors, including:
o Document management (copying, shredding, creating binders, laminating)
o Data entry, spreadsheet creation, research, and PowerPoint presentations
o Scheduling Meetings
• Handle mail and package distribution across the site (campus style, multiple buildings)
• Manage office supply ordering, inventory and stocking (Heavy lifting Involved)
• Coordinate travel arrangements
• Arrange and oversee catering orders, deliveries, and setups
• Maintain cleanliness and organization in shared areas (bulletin boards, conference
rooms, kitchens, lobby, etc.)
• Assist with organizing and supporting New Hire Luncheons
• Assist with DocuSign
• Assist with New hire Onboarding and Employee Exiting
Technical Skills:
• Proficient in SharePoint
• Experience with Power BI
• Strong knowledge of Microsoft Office Suite
• Familiar with Microsoft Visio
• Detail Oriented, Organized, Ability to Prioritize, Strong Communications Skills
• Strong Project Management Skills – ability to drive projects/processes to completion.
With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.
• Oversee and manage the site FRC (Flame-Resistant Clothing) program, including:
o Inventory control and stock management
o Ordering supplies and garments
o Tracking items for employee exits, billing, and location updates
o Coordinating drop-off locations
• Provide administrative support across the refinery and serve as back-up coverage for other administrative roles as needed
• Participate in meetings and assist with project coordination
General Duties:
• Offer day-to-day administrative support to department staff and contractors, including:
o Document management (copying, shredding, creating binders, laminating)
o Data entry, spreadsheet creation, research, and PowerPoint presentations
o Scheduling Meetings
• Handle mail and package distribution across the site (campus style, multiple buildings)
• Manage office supply ordering, inventory and stocking (Heavy lifting Involved)
• Coordinate travel arrangements
• Arrange and oversee catering orders, deliveries, and setups
• Maintain cleanliness and organization in shared areas (bulletin boards, conference
rooms, kitchens, lobby, etc.)
• Assist with organizing and supporting New Hire Luncheons
• Assist with DocuSign
• Assist with New hire Onboarding and Employee Exiting
Technical Skills:
• Proficient in SharePoint
• Experience with Power BI
• Strong knowledge of Microsoft Office Suite
• Familiar with Microsoft Visio
• Detail Oriented, Organized, Ability to Prioritize, Strong Communications Skills
• Strong Project Management Skills – ability to drive projects/processes to completion.
With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.