Assistante de direction
BH-305171
Posted: 30/05/2025
- negociable
- France Ile De France Puteaux
- Contract
-
Oil & Gas
We are looking for a management assistant for our oil & gas client. Your objective is to ensure the proper administrative, logistical and organizational functioning of the D-Lorean project in La Défense, in direct support of the project manager and local teams.
To do this, your mission will be:
1. Administration of project staff
- Monitoring of leave, absences, schedules
- Management of delegations, current purchases, staff movements
- Computer access management
2. Logistical and organizational support
- Organization of meetings, workshops, appointments
- Travel management: mission orders, visas, expense reports, reservations (hotels, transportation, restaurants)
3. Agenda management
- Coordination of the project manager’s agenda (Finance & Procurement, MDM, IT)
4. Collaborative tools referrals
- Administration des espaces SharePoint, WAT, Treck+, Ideal, Upgrader Lift
5. Integration and mobility
- Coordination of arrivals/departures with HR departments
- Organization of new arrivals onboarding
6. Quality of life at work
- Proposals for workplace wellness initiatives
- Organization of convivial moments and internal events
7. Internal communication
- Facilitate the flow of information between sites (Paris & Pau)
- Support for the use of collaborative tools
8. Strategic coordination
- Workshop facilitation, strategic alignments
- Budgetary monitoring
Profile
- Advanced level on the Office Pack (Microsoft Word, Excel and PowerPoint)
- Fluent English and French
With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.
To do this, your mission will be:
1. Administration of project staff
- Monitoring of leave, absences, schedules
- Management of delegations, current purchases, staff movements
- Computer access management
2. Logistical and organizational support
- Organization of meetings, workshops, appointments
- Travel management: mission orders, visas, expense reports, reservations (hotels, transportation, restaurants)
3. Agenda management
- Coordination of the project manager’s agenda (Finance & Procurement, MDM, IT)
4. Collaborative tools referrals
- Administration des espaces SharePoint, WAT, Treck+, Ideal, Upgrader Lift
5. Integration and mobility
- Coordination of arrivals/departures with HR departments
- Organization of new arrivals onboarding
6. Quality of life at work
- Proposals for workplace wellness initiatives
- Organization of convivial moments and internal events
7. Internal communication
- Facilitate the flow of information between sites (Paris & Pau)
- Support for the use of collaborative tools
8. Strategic coordination
- Workshop facilitation, strategic alignments
- Budgetary monitoring
Profile
- Advanced level on the Office Pack (Microsoft Word, Excel and PowerPoint)
- Fluent English and French
With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.