Contract Conformance Specialist

Duties and Responsibilities:

• Demonstrate understanding of and compliance with Project Execution contracting strategy.
• Facilitate preparation of purchase orders, work releases and contract exhibits, which include scope of work, specifications, pricing, and other special instructions.
• Assist in writing technical contract language describing the scope of work, pricing, and other special instructions for each assigned project.
• Ensure project specific functional requirements and contractor clarifications & qualifications (when applicable) are incorporated in the final contract documents.
• Support project management in contractor contract negotiations during the contract bidding and formation phases.
• Coordinate with the project team in its development of a project specific communication plan.
• Participate and assist with training regarding contract administration to team and third-party personnel.
• Review documents submitted by contractors for compliance with contract and provide notification to contractors of non-compliance and deviations from baselines, with concurrence of team and project manager.
• Maintain contractor correspondence and documentation logs.
• Prepare and transmit in a timely fashion company generated correspondence, with concurrence of the project team.
• Manage change order process, which includes managing change order log, generating change directives, reviewing the contractor requested changes, and preparing approved change orders.
• Prepare meeting agenda and distribute meeting notes for all contract-related meetings between company and contractor.
• Establish and implement project contract document control and retention system in compliance with company procedures.
• The review of the contractor submitted invoices for compliance with contractual requirements.
• Coordinate with project team, SCM SC&A team lead or supervisor and legal, as required, in resolution of contractual issues as they arise.
• Coordinate contract close-out with project team to ensure strict compliance with the related contracts.
• Close out project contract files and submit them for retention in compliance with Company procedures.
• Prepare for and aid during company and external compliance audits.
• Ongoing communication with the SC&A team lead or supervisor regarding projects contractual requirements, practices and issues, including providing weekly status updates on the tracking report.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.