Contracts Specialist II

Job Title: SC - Sourcing and Contract - Contracts Specialist II     
Work Location: Calgary Office   
Start/End Dates: 5/27/2024 - 5/26/2025
Rate: Dependent on experience

Key Responsibilities:

• End-to-End Ownership: Responsible for the complete supplier creation process, from registration to activation, within the ERP tool.
• Detailed Analysis: Conducts thorough analysis of Supplier Registration Forms, ensuring accuracy and completeness.
• Pre-Screening Check: Performs pre-screening checks to identify any discrepancies or abnormalities.
• Workflow Coordination: Collaborates with internal stakeholders to streamline the approval workflow.
• Manages Change: Responsible for supplier profile change requests, validating the data and expediting the process.
• Systems Management:
• Maximizing Tool Utilization: Drives the full utilization of tool functionalities. Monitors and measures tool adoption and usage, supporting continuous improvement and optimization of transactional processes.
• Issue Resolution: Proactively resolves technical or operational issues related to the ERP tools.
• Collaboration with Global Teams: Works closely with the global transactional excellence team and tool vendors to align and integrate tools with business needs. Understands stakeholder requirements. Provides valuable feedback, suggestions, and best practices.
• Leads Communication locally: Provides continuous communication to Supply Chain and stakeholders on issue resolutions, enhancements and future releases impacting their daily operations.
• Proficient in use of core systems, processes, and tools of the function.

Training:

• Alignment with Supply Chain to customize supplier training plan based on ERP transactions.
• Provide ERP P2P training to suppliers as part of their onboarding process.
• Training COP users in mastering the features and functions of the ERP tools.
• Maintain and updates Canada training materials to ensure consistency and effectiveness.
• Collaborate with Global Team to ensure the global job aids are relevant and updated for accuracy. 
• Ongoing Supplier Monitoring:
• Coordination with Corporate: Liaises with Global team for monitoring and periodic re-vetting of critical suppliers and security verification of existing suppliers.
• Continuous Improvement: Identifies areas for enhancement and improvement within the supplier monitoring process.

Global Connection and Consistency:

• Represents the Canada Business Unit in meetings with GEP to discuss specific business process improvement cases and root cause analyses.
• Enhancement Evaluation: Serves as the Business Unit spokesperson for managing enhancement opportunities and evaluating out-of-the-box functionality.

Qualifications and Skills

• 3+ years of experience in transactional processes.
• Proficiency in GEP and S4 HANA tools required.
• Strong communication, presentation, and interpersonal skills.
• Independent and team-oriented work style.
• Adaptability to changing business needs and priorities.
• Detail-oriented and accurate.
• Analytical and problem-solving skills.
• Oil and gas industry knowledge preferred.   

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.