Contracts Specialist III

Job Title: SC - Sourcing and Contract - Contracts Specialist III        
Work Location: Calgary Office   
Start/End Dates: 5/20/2024 - 5/19/2025  
Assignment Scope: Basic Purpose/Accountabilities

The SCM Contract & Sourcing Specialist is an integral role elevating our requirement for commercial expertise with external suppliers and contractors and developing and maintaining support with internal business partners. In this role the successful candidate will manage, assist, and facilitate pre and post contract and sourcing activities relating to our client. The scope covers contract formation through to administration.  

Overall Areas of Responsibility
• Provide expertise on commercial content and negotiation support to relevant stakeholders for specific contract development
• Support the development and implementation of procurement and contract strategies for Capital expense requirements
• Ensure that Supply Chain is represented during the formation of commercial relationships in efforts to achieve optimal value
• Support the development and on-going post-award contract management activities including dispute resolution, claims support, scope of work and compensation agreement amendments
• Provide contracting expertise and guidance to both strategic and routine requirements for various service and material agreements
• Participate and influence key stakeholder and supplier negotiations
• Build internal stakeholder relationships to understand their SCM requirements and build fit for purpose strategies that reduce risk, add value, and meet execution requirements
• Provide enhanced metrics and reporting capabilities for ensuring contracting and support implementations are tracked and measured for success and continuous improvement with suppliers
• Ensure initiatives comply with our client’s Policies and Procedures 
• Adhere to the Global Supply Chain Standard and the Code of Business Ethics & Conduct documents

Specific Contract Formation Responsibilities (pre- award)
•       Execute vendor pre-qualification process
•       Lead strategy discussions
•       Prepare commercial contract exhibits
•       Prepare and issue RFx documents, including bid evaluations
•       Lead and single point of contact throughout the bid process
•       Lead and facilitate commercial meetings (i.e., RFP kick-off, clarification meetings, etc.)
•       Lead Terms & Conditions negotiations
•       Prepare Recommendation for Award
•       Execute contract documents

Specific Contract Administration Responsibilities (post award)
• Change Management – review, validate contract change requests, create amendments, and manage claims
• Coordinate with business owners and support functions 
• Coordinate proper closeout of assigned contracts per the closeout procedure
• SCM point of contact for internal audits to ensure that all documentation pertaining to the contracts is current and accurate

Required Skills/Competencies
• Minimum college diploma in Business Administration, Law, or Supply Chain disciplines
• Minimum 5+ years of Supply Chain/Contracting experience preferably in the oil and gas industry
• Experiences in forming, executing, and administering capital project contracts.
• Knowledge of SCM Capital Project, assurance, planning and execution processes
• Enhanced software application skills (Microsoft Word, Excel, SAP and GEP) including experience with electronic contracting software
• Demonstrated knowledge of contracting terms and conditions, clauses, scope of work and compensation schedule development
• Experience in contract formation management with demonstrated ability to effectively use procurement and contracting knowledge to add value
• Commercial experience / expertise and strong negotiation planning skills
• Effective time management & strong organizational skills
• Keen attention to detail & adherence to quality work
• Effective interpersonal communication skills with the ability to build & maintain effective, trusting relationships with internal stakeholders
• Strong influence, facilitation & networking ability
• Legally authorized to work in Canada on a full-time basis without restrictions

Preferred Qualifications
• Knowledge in formation and administration of large Capital Projects for Central Processing Facilities
• Participation in WCC and/or SCMA (Supply Chain Management Association of Alberta) is an asset
• Knowledge of Upstream Canadian exploration and Production operations

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.