Managment Assistant

We are working with Woodside Energy, recruiting for a management assistant to join them on an initial 6-month contract with the possibility of extension. As Management Assistant to the VP NWS, you’ll play a key role in supporting the leadership team and driving operational efficiency across the business unit. You’ll lead the NWS admin team, coordinate improvement initiatives, and ensure seamless execution of administrative processes, all while aligning with broader business objectives.

Duties and Responsibilities:

• Provide high-level calendar, email, and travel coordination for the VP NWS, ensuring smooth day-to-day operations.
• Organise and support meetings, workshops, and events, including logistics, agendas, and materials.
• Manage onboarding for new team members and support HR-related activities such as performance and development tracking.
• Oversee document and information management systems, ensuring accessibility and compliance.
• Process expenses, approvals, and general administrative tasks with accuracy and efficiency.
• Act as a key liaison across teams, supporting communication, process improvements, and business priorities.

Skills and Experience:

• Proven ability to work independently with integrity and discretion.
• Strong organisational and communication skills.
• Confident engaging with a wide range of internal and external stakeholders.
• Proficient in Microsoft Office 365; experience with systems such as SAP, JIRA, and document management tools is advantageous.
• Familiarity with regulatory compliance and risk systems is beneficial.
• Experience with Power BI is a plus.
• 4–6 years of administrative or executive support experience in a large organisation, ideally within the oil and gas sector.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.