PART-TIME Procurement Coordinator

Our client a Global Oil and Gas Operator in Perth CBD are currently seeking a Procurement Coordinator until Dec 2025.

Provide procurement and expediting support to Offshore Project in relation to purchasing goods procurement through SAP in a timely manner as assigned with supervision and support from  Procurement and Logistics Lead.
Responsible for coordinating all aspects relevant to the preparation, issue, maintenance, expediting and close out of Purchase Orders.
Interaction with freight forwarder and warehouse staff to ensure the appropriate freight and receiving outcomes.
Duties and Responsibilities include, but are not limited to:

• Source local and international suppliers for materials and inventory items 
• Ensure Australian Industry Participation objectives are being considered and implemented in all procurement activities
• Prepare Request for Quotations (RFQ’s) and evaluate responses
• Negotiate with suppliers on all matters relating to terms and conditions, improved pricing of quotes received and delivery options that may be more economic and timelier
• Coordinate on contractual, commercial, taxation, insurance, HSES and legal issues with relevant internal stakeholders
• Resolve technical queries with Operations Maintenance group
• Raise Purchase Orders (POs) and resolve queries as required
• Expedite the delivery of purchased items and ensure their compliance with the required specifications and delivery date (Percentages of materials delivered in full on time >70%)
• Ensure commercial and contractual correspondence with suppliers is efficiently handled
• Facilitate resolution of invoice queries with Account Payable and suppliers.
• Ensure commercial and contractual correspondence with suppliers is efficiently handled
• Facilitate resolution of invoice queries with Accounts Payable and suppliers
• Ensure that full audit trail is maintained for all procurement transactions.
• Provide procurement advice to the colleagues within the team as well as the relevant non Contracts & Procurement personnel
• Resolve all issues independently and proactively with minimal support
• Identify issues and provide solutions in line with the Contracts & Procurement procedures
• Maintain positive vendor relationships
• Manage urgent procurement required afterhours during on-duty period instructed by line manager.
• Ensure confidentiality of contract documents is maintained
• Perform any related duties and responsibilities as and when required by line managers and Contracts Engineers
• Optimisation of the Procure to Pay processes by assessing the current processes and recommending improvement opportunities in a constructive way
• Be vigilant for cost saving opportunities and pursue them where practical
• Keep line managers informed of any potential significant issues relating to purchasing activities

Key Skills and Experience Required:

• Thorough understanding of Procurement and Expediting processes
• SAP skills (proficient in MM module) and an awareness of functions of the AP and PM Modules
• MS Office suite skills (proficient in MS Excel – experience in usage of key functions and VBA)
• Understanding of local content requirements in the contracting, sourcing and procurement processes
• Minimum 5 years of Procurement and Expediting experience
• Good understanding of key supply chain (sourcing, buying, expediting, inventory, cataloguing, quality control, logistics and warehousing) principles
• Excellent communication (both oral and written) and stakeholder engagement skills.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.