Project Coordinator/Document Administrator

Good Day!
NES Fircroft is partnering with a key client of ours as they are seeking a highly organized and detail-oriented Project Coordinator with specialized experience in Document Controls to support the execution of a large-scale capital mining project. This role is critical in ensuring the integrity, accessibility, and traceability of project documentation throughout the project lifecycle. The ideal candidate will have a strong background in document control systems, project coordination, and stakeholder communication within engineering, construction, or infrastructure environments.
If this sounds like a great opportunity for yourself or someone you know, please reach out to Tom Rebellato at tom.rebellato@nesfircroft.com. Additional job details can be found below.

Job Details
Location: Kings Mountain, NC or Charlotte, NC. Hybrid work schedule (3-4 days per week required in office)
Hours: M-F-40 Hours per week
Pay Range: $35-$45/hr. depending on experience and skillset.
Duration: Contract to hire.  

Responsibilities

• Develop, implement, and maintain document control procedures and systems in alignment with project requirements and industry best practices.
• Manage the flow of documents between internal teams, contractors, consultants, and stakeholders.
• Ensure all project documentation is properly categorized, filed, and archived in accordance with regulatory and contractual obligations.
• Monitor document version control, approvals, and distribution to ensure accuracy and compliance.
• Maintain and update document control logs, registers, and metadata.

• Support the Project Engineering Manager in tracking project schedules, deliverables, and milestones.
• Coordinate meetings, prepare agendas, take minutes, and follow up on action items.
• Assist in the preparation of project reports, presentations, and dashboards.
• Facilitate communication and collaboration across multidisciplinary teams.
• Track and manage project correspondence, RFIs, submittals, and transmittals.

Job Qualifications

• Must have at least 2+ years of experience in a dedicated document controls-based role.
• Must have previous experience supporting a complex large scale capital project and interfacing with multiple stakeholders.
• Must be willing to support other project administrative tasks outside of the document storage initiative.
• Previous experience working with Aconex would be a big plus.
• Previous experience interfacing with EPCs or knowledge of different project facets (Mechanical, Electrical, Civil, etc.) would be a big plus.
• Candidates local to the Charlotte or Kings Mountain, NC regions are highly preferred. NO per diem or relocation offered to candidates outside the region.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.