Turnaround Contracts Engineer

Turnaround Contracts Engineer                         

Description

• Position owns the development, execution and implementation of Contracting Strategies for a portfolio of Turnaround services contracts.
• Develop and implement contracting strategies to maximize commercial value
• Ensure contracts are effectively implemented & applied to maximize benefit
• The position will interface with procurement, technical /operations resources, and Contractor commercial / management teams. 
• The incumbent will require good working knowledge of the Purchase to Pay process and of the relevant technical work scopes.
• The incumbent will possess strong commercial & interpersonal skills to influence & interact effectively with key interfaces, to drive innovative contracting strategies and to support the Business Line Contract Owner maximize the commercial benefits during contract execution.

Major Responsibilities

• Own the Contracting Strategy for a portfolio of contract services
• Identify and drive opportunities for change & improvement (contracting strategies, contract scope & structure, contract application & adherence)
• Ensure Procurement Plans for contract tender/renewals (PIP) are aligned with contracting strategies, business objectives and site priorities
• Input, review & validate quarterly update of Procurement PIP document
• Act as focal point of contact to Procurement throughout contract lifecycle, specifically during tender preparation, negotiations, and contract implementation
• Develop tender and implementation plan for all contracting/tender activities (including deliverables, owners & timeline/milestones)
• Identify & engage appropriate stakeholders to support the tender and contract implementation activity (eg. development of RFQ packages and contract documents, qualification of bidders)
• Review/Propose bid lists & Coordinate operational qualification of suppliers
• Create / review tender documents, with emphasis on technical work scopes and commercial (measurement & payment) exhibits
• Ensure contract documents are well structured and clearly define all work requirements & contractor obligations (to avoid interpretation issues /disputes after contract award)
• Update technical work scopes and transaction processing sections to apply lessons learned / improvement opportunities to base on experience of the previous contract
• Create bid check estimates and coordinate technical input to calculate soft money factors
• Participate / support negotiations for key contracts
• Lead the management of change for implementation of new site contracts
• Develop MOC documentation and obtain necessary endorsements
• Develop materials for Kick Off Meeting, including summary of key contract items, method of measurement, in-out list, roles and responsibilities
• Coordinate and host Contract Kick Meeting to establish joint user/supplier understanding of key requirements, roles & responsibilities.
• Develop and deliver supplemental training for agreement owners
• Coordinate with the company and Contractor’s Planning & SES groups to ensure process and control points are defined (requisitioning, URPF & service master details, MCR process, user approvers, price checking of “points lines”) and system ids are implemented 
• Provide ongoing commercial support during contract lifecycle
• Identify need for amendments and expedite implementation by procurement
• Clarify the applicability & interpretation of contract terms to resolve adhoc issues (eg requests for extra payment outside unit rates)
• Carry out analytical support to expedite resolution of claims
• Apply KPI metrics to generate materials for Contractor Performance Appraisal meetings
• Proactively support the Business Line Contract Owner to lead SRM Performance reviews; revise performance objectives / establish improvement plans as appropriate.
• Drive continual improvement and innovation initiatives: Set and steward TOT and MEV targets, and manage contractor to deliver against targets
• Review results of field checks, defining and leading necessary follow-up actions to close out issues. (eg. controls, leakage, measurement)
• In collaboration with Support Group, understand transaction efficiency issues (eg WIP) and related controls for agreement portfolio. Lead contractor-specific improvement plans where required.
• Promote improvement through collaboration:  Networking & Peer Assists 
• Support external site benchmarking & peer assists
• Network with Contract Engineer peers, transaction group, and agreement owners/users to capture improvement opportunities
• Disseminate & apply expertise and “lessons learned” across the network to continuously improve contract efficacy and optimize transaction efficiency (eg at strategy development; tender preparation; contract implementation phases)
• Maintain core procedures & documentation within Commercial Group Eg Contract Work Coordination Procedures

Position Dimensions

• The scope of a contract portfolio for any individual Contract Engineer will be determined primarily by business objectives and site requirements, but will take into account the incumbent’s level of experience & knowledge of specific trades. 
• All incumbents will be responsible for a portfolio which includes contracts of varying degrees of criticality/complexity, and of different trades. 
• As far as business requirements permit, portfolios will be aligned to leverage specific trade / technical knowledge and as appropriate for the incumbent’s experience level.

Key Performance Indicators

• • Development of contracting strategies that deliver commercial advantage
  • Complete Tender and Implementation in line with defined timeline / PIP
  • Customer satisfaction results regarding contract structure (fit for purpose)
  • Cost savings/value adds initiatives.

Required Qualifications/Competencies

• • Influence, persuasion and negotiation skills.
  • Strategic thinking, Decision making and business judgment.
  • Communication skills.
  • Technical / Contract writing skills
  • Adaptability to changing priorities and time constraints.
  • Safety, Security and Controls awareness.
  • Project management capabilities
  • Working knowledge of maintenance & turnaround contract technical disciplines
  • Good knowledge of Purchase to Pay process and associated controls
  • Knowledge of facility related regulatory requirements and ExxonMobil expectations including OIMS and CIMS requirements.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.